“Time management” is the process of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter – not harder – so that you get more done in less time, even when time is tight and pressures are high. Failing to manage your time damages your effectiveness and causes stress.
One of the hardest things that people most challenging in life in general is the management of their time. Some people find there is just not enough hours in the day to get through their to do list whilst others(usually very successful individuals) breeze through the day in a methodical way doing everything they need to do in both their personal and business life and they still have the time to relax, watch television or go to the gym. Which category do you fall in. When I was younger I used to go everywhere and do everything at 100 miles an hour.
I find now that I am much more relaxed and that I still have days when not everything goes according to plan , but generally speaking I am much better now at managing my time and getting through the tasks I have set myself. There are an abundance of courses, books and personal coaches out there so you will never be short on advice. That said there are a load of FREE tools out there to help you organise yourself and your business.
Lets look at some of the pros and cons of time management:
When we create an effective time management plan we definitely experience greater productivity and efficiency. Its a bit like going for a run or some other form of exercise and when you finish the endorphins have been boosted and you feel as if you have greater clarity and energy. From a business prospective you can increase your professional reputation. In other words your clients/customers know that you will deliver the quality of service or product they expect and as importantly it will be delivered on time.
You will find live a lot less stressful as you are not always fighting the clock. In many ways the clock becomes your friend helping you to achieve your goals in a systematic and timeous way.
Because of your ordered approach to life others will experience and benefit from this approach. you are then viewed as a person who is in control and who has the energy and ability to deal with any situation and this will in turn increase your opportunities for advancement.
If you are organised and focused you will as a natural consequence create greater opportunities to achieve important life and career goals. Knowing what you want and how you are going to achieve it with reference to your time line is much better that simply floundering around, firefighting at every stage of the journey.
On the other hand, if you fail to manage your time effectively it can have some very undesirable consequences. For example it is quite common to miss deadlines. If you are not systematic about the tasks you have set yourself and the time you have to do those tasks there is a much greater chance of missing your deadlines. This will not impress either your customers or your work colleagues or associates and ultimately your work flow can be inefficient and of poor quality. You will be fighting the clock and your stress levels have now shot through the roof. This then leads to a poor professional reputation and a stalled career.
When you set up a business whether it be on or offline there are a number of things you need to achieve in the initial set up to help you be successful. You will have recurring tasks and it will be essential that you carry these out in a methodical way every day for a set period of time. There are other things that may require an initial set up and forget approach. either way I try to write my list the night before highlighting the issues I must cover the next day. In the morning as soon as I sit down at my desk, I can anything to the list I may have forgotten or include tasks I may have thought of while lying in bed.